Professional Petty Cash Log Template

Keep precise records of your business's cash transactions with our comprehensive petty cash log. Track expenses, maintain accurate balances, and ensure proper cash control with this easy-to-use template.

Petty Cash Log Template

A petty cash log is an essential tool for tracking small cash expenditures in your business. This professional template helps you maintain accurate records of cash transactions, ensuring proper financial control and accountability for all minor expenses.

What This Template Is For

This petty cash log template is designed for businesses needing to track small cash disbursements and maintain control over cash funds. It provides a systematic way to record transactions, monitor balances, and maintain accountability for expenses like office supplies, refreshments, or minor reimbursements.

When To Use This Template

Use this petty cash log template when:

  • Setting up a new petty cash system
  • Recording daily cash transactions
  • Reconciling petty cash balances
  • Documenting cash reimbursements
  • Preparing monthly financial reports
  • Auditing cash expenditures

How To Customize It

Follow these steps to effectively use your petty cash log:

  1. Enter your starting balance and replenishment amount
  2. Record each transaction with date, description, and amount
  3. Categorize expenses appropriately
  4. Track running balances
  5. Document receipt numbers
  6. Note the authorized person for each transaction
  7. Reconcile periodically

Common Use Cases

The petty cash log is commonly used for:

  • Office supply purchases
  • Meeting refreshments
  • Employee reimbursements
  • Postage and shipping
  • Minor repairs
  • Local transportation

Best Practices

Follow these guidelines for effective petty cash management:

  • Set a fixed float amount
  • Require receipts for all transactions
  • Reconcile weekly or monthly
  • Use pre-numbered vouchers
  • Keep the cash in a secure location
  • Limit access to authorized personnel

Template Variations

This template can be adapted for:

  • Digital tracking with automatic calculations
  • Manual paper-based logging
  • Multiple department tracking
  • Project-specific expense monitoring

Success Stories

Small businesses report better cash control and reduced discrepancies after implementing this systematic petty cash log. A retail store reduced cash variances by 95% within three months of use.

Frequently Asked Questions

How often should I reconcile the petty cash log?

Reconcile at least monthly, or when the fund reaches 20% of its original amount.

What's the recommended float amount?

Typically 1-2 weeks of expected expenses, usually between $100-$500 for small businesses.

Do I need to keep receipts with the log?

Yes, always attach receipts to validate expenses and maintain proper documentation.

Can multiple people manage the petty cash?

It's best to assign one primary custodian for accountability, with a backup person for coverage.

How do I handle missing receipts?

Require a signed expense voucher with supervisor approval for any missing receipts.