Create Your Lease Renewal Letter in Minutes

Maintain professional tenant relationships with a clear lease renewal letter that protects your interests and communicates terms effectively. Perfect for landlords and property managers.

Lease Renewal Letter Template

A lease renewal letter is a formal document sent by landlords to tenants before their current lease expires, typically 60-90 days in advance. This professional communication outlines any changes to the lease terms, including rent adjustments, and provides tenants with the opportunity to extend their tenancy.

What This Template Is For

This template helps landlords and property managers create a professional, clear lease renewal letter that maintains positive tenant relationships while protecting their interests. It ensures all essential information is included and communicated effectively, from proposed rent changes to new lease terms and response deadlines.

When To Use This Template

Use this template when:

  • Your tenant's lease is approaching expiration (60-90 days before)
  • You want to offer a lease extension to a good tenant
  • You need to communicate rent adjustments or term changes
  • You want to maintain professional documentation of the renewal offer

How To Customize It

Follow these steps to customize your lease renewal letter:

  1. Insert your property and tenant information
  2. Specify the current lease expiration date
  3. Detail any rent changes and justify them if necessary
  4. Outline any modifications to lease terms
  5. Set a clear deadline for the tenant's response
  6. Include your contact information for questions
  7. Review local rental laws to ensure compliance

Common Use Cases

This template is valuable for:

  • Individual landlords managing residential properties
  • Property management companies handling multiple units
  • Real estate investors maintaining tenant relationships
  • Property owners adjusting lease terms or rent

Best Practices

Follow these guidelines for effective lease renewal letters:

  • Send the letter 90 days before lease expiration
  • Keep the tone professional and positive
  • Clearly state all changes to terms and conditions
  • Include specific dates and deadlines
  • Maintain copies for your records
  • Follow up if you don't receive a response

Template Variations

Consider these variations based on your needs:

  • Month-to-month conversion offers
  • Fixed-term renewal options
  • Multiple term length options
  • Rent increase notifications

Success Stories

Property managers report higher tenant retention rates and clearer communication when using professional renewal letters. One landlord maintained 85% of their quality tenants by sending timely, well-crafted renewal notices.

Frequently Asked Questions

When should I send a lease renewal letter?

Send the letter 60-90 days before the current lease expires to give tenants adequate time to make their decision.

What should I include in a lease renewal letter?

Include current lease details, proposed changes, new rent amount, renewal term options, response deadline, and your contact information.

Is a lease renewal letter legally binding?

The letter itself is an offer - it becomes binding only when both parties sign a new lease agreement based on the terms.

Can I change the lease terms in a renewal letter?

Yes, you can propose new terms, but clearly highlight any changes from the current lease agreement.

What if the tenant doesn't respond?

Follow up with the tenant directly and prepare for the possibility of tenant turnover if no response is received by the deadline.