Accounts Payable Aging Report Template

Get a clear view of your vendor payment obligations with this professional accounts payable aging report. Track payment deadlines, monitor vendor balances, and maintain healthy cash flow all in one organized report.

Accounts Payable Aging Report Template

An accounts payable aging report is a critical financial document that helps businesses track and manage outstanding payments to vendors. This report categorizes unpaid invoices by age, allowing companies to monitor payment deadlines, maintain vendor relationships, and manage cash flow effectively.

What This Template Is For

This template helps finance teams and business owners track vendor payments by organizing outstanding invoices into aging periods (typically 30-day increments). It provides a clear snapshot of current and past-due obligations, helping you prioritize payments and maintain strong vendor relationships. The report includes vendor names, invoice numbers, due dates, and amounts owed across different aging buckets.

When To Use This Template

Use this accounts payable aging report template when you need to:

  • Review outstanding vendor payments
  • Plan cash flow and payment schedules
  • Identify past-due invoices requiring immediate attention
  • Prepare for financial audits
  • Monitor vendor payment trends
  • Make strategic decisions about payment prioritization

How To Customize It

Follow these steps to customize your AP aging report:

  1. Enter your company information and report date
  2. Add vendor names and contact details
  3. Input invoice numbers, dates, and amounts
  4. Verify aging periods match your business needs (typically Current, 1-30, 31-60, 61-90, and 90+ days)
  5. Add any specific payment terms or notes
  6. Review subtotals and grand totals
  7. Adjust formatting to match your company's style guide

Common Use Cases

This template is valuable for:

  • Monthly financial reporting and analysis
  • Cash flow forecasting and management
  • Vendor relationship management
  • Audit preparation and compliance
  • Budget planning and control

Best Practices

  • Update the report at least weekly to maintain accuracy
  • Review past-due amounts regularly
  • Document any payment arrangements or disputes
  • Maintain consistent aging categories
  • Reconcile with general ledger monthly
  • Include clear contact information for each vendor

Template Variations

Consider these variations based on your needs:

  • Summary vs. detailed reports
  • Custom aging periods
  • Vendor-specific payment terms
  • Currency conversion for international vendors

Success Stories

Companies using this template have reported:

  • 50% reduction in past-due payments
  • Improved vendor relationships
  • Better cash flow management
  • Streamlined audit processes

Frequently Asked Questions

How often should I update the aging report?

Update the report at least weekly to maintain accurate payment tracking.

What are standard aging periods?

Typical periods are Current, 1-30 days, 31-60 days, 61-90 days, and over 90 days past due.

Should I include credit memos?

Yes, include credit memos to show accurate net amounts owed to vendors.

How do I handle disputed invoices?

Mark disputed invoices clearly and document the nature of the dispute.

Can I customize aging periods?

Yes, adjust aging periods to match your business needs and vendor terms.