Shared Office Space Agreement Template

Create a legally-sound shared office space agreement that covers all essential terms, protects both parties, and clearly defines shared workspace arrangements. Perfect for property managers, business owners, and coworking space operators.

Shared Office Space Agreement Template

A shared office space agreement is a legal document that outlines the terms and conditions for sharing workspace between multiple parties. This agreement establishes clear expectations, responsibilities, and rights for all parties involved in a shared office arrangement, whether it's a coworking space, sublease, or office sharing situation.

What This Template Is For

This template is designed for property managers, business owners, and workspace providers who need to create a legally binding agreement for shared office space arrangements. It covers essential elements like space allocation, cost sharing, common area usage, and facility management responsibilities. The agreement helps prevent misunderstandings and conflicts by clearly defining terms upfront.

When To Use This Template

Use this template when:

  • Setting up a new shared office arrangement
  • Converting traditional office space to shared workspace
  • Establishing a coworking environment
  • Subleasing portion of your office
  • Formalizing existing shared office arrangements

How To Customize It

Follow these steps to customize the template:

  1. Review and adjust the space description section to match your specific location
  2. Modify the payment terms and fee structure
  3. Customize the shared amenities list
  4. Update the access and security protocols
  5. Adjust the maintenance and cleaning responsibilities
  6. Review and modify insurance requirements
  7. Add any specific rules or policies for your space

Common Use Cases

This agreement template serves various scenarios including:

  • Coworking space memberships
  • Office subleasing arrangements
  • Professional office sharing
  • Startup incubator spaces
  • Flexible workspace agreements

Best Practices

  • Clearly define all shared spaces and exclusive-use areas
  • Include detailed payment terms and late fee policies
  • Specify maintenance responsibilities for all parties
  • Document all included amenities and services
  • Include clear termination clauses
  • Address privacy and confidentiality concerns

Template Variations

Consider these variations based on your needs:

  • Hot desk membership agreement
  • Dedicated desk agreement
  • Private office lease
  • Virtual office agreement
  • Meeting room usage agreement

Success Stories

Our template has helped numerous businesses establish successful shared office arrangements:

  • A law firm saving 40% on overhead by sharing space with a compatible business
  • A coworking space using the agreement for 50+ members with zero disputes
  • A startup hub managing multiple office-sharing arrangements efficiently

Frequently Asked Questions

What should be included in a shared office space agreement?

The agreement should include space details, payment terms, shared amenities, maintenance responsibilities, access rights, insurance requirements, and termination conditions.

How long should the agreement term be?

Terms typically range from month-to-month to annual agreements, depending on the needs of both parties. Flexible terms are common in shared office arrangements.

Can the agreement be modified after signing?

Yes, with written consent from all parties. Include an amendment clause in the original agreement to allow for future modifications.

What insurance requirements should be included?

Typically, general liability insurance is required for all parties, with specific coverage amounts based on the space and usage type.

How are shared costs typically handled?

Shared costs are usually either included in the base rent or calculated as a percentage based on occupied space or usage.