Job Requisition Form Template

Streamline your hiring process with a professional job requisition form that helps you get new positions approved quickly, maintain hiring compliance, and clearly communicate staffing needs.

Job Requisition Form Template

A job requisition form is a formal document used to request approval for hiring new employees or filling vacant positions. This standardized form ensures proper documentation of staffing needs and helps organizations maintain consistent hiring practices while securing necessary approvals from relevant stakeholders.

What This Template Is For

This comprehensive job requisition template helps hiring managers and HR professionals document and justify new hiring needs. It captures essential details about the position, including job classification, salary range, department information, and business justification. The structured format ensures no critical information is missed and facilitates faster approval processes.

When To Use This Template

Use this job requisition form when:

  • Requesting to fill a vacant position
  • Creating a new position
  • Converting temporary positions to permanent
  • Modifying existing positions
  • Planning for departmental expansion
  • Requesting additional headcount in your budget

How To Customize It

Follow these steps to customize your job requisition form:

  1. Start with the position basics: Enter the job title, department, and hiring manager information
  2. Specify employment type: Select full-time/part-time, exempt/non-exempt status
  3. Define compensation: Include salary range and pay type
  4. Add position justification: Clearly explain why the position is needed
  5. Include budget information: Specify whether the position is budgeted
  6. Set up approval workflow: Customize the approval chain for your organization

Common Use Cases

Organizations use job requisition forms across various scenarios:

  • Technology companies scaling their development teams
  • Retail businesses staffing new store locations
  • Healthcare facilities adding medical staff
  • Manufacturing plants expanding production capacity
  • Educational institutions hiring faculty

Best Practices

  • Complete all sections thoroughly to avoid approval delays
  • Include detailed justification for the position
  • Attach relevant supporting documents (job description, org chart)
  • Verify budget availability before submission
  • Follow proper approval channels
  • Maintain consistent documentation for compliance

Template Variations

Different versions of the job requisition form are available for:

  • Executive-level positions
  • Temporary/contract roles
  • Internal transfers
  • Multiple position requests
  • Project-based hiring

Success Stories

Organizations report faster hiring approvals and better workforce planning using standardized job requisition forms. A regional healthcare provider reduced their requisition approval time by 60% after implementing a structured form, while a tech startup used it to successfully scale from 50 to 200 employees in one year.

Frequently Asked Questions

Who needs to approve a job requisition form?

Typically, approval is required from the hiring manager, department head, HR director, and sometimes finance or executive leadership, depending on the position level and organization structure.

When should I submit a job requisition form?

Submit the form as soon as you identify a hiring need, ideally 2-3 months before the desired start date to allow time for approvals and recruitment.

What documents should I attach to the requisition form?

Always attach a current job description, and if applicable, include an organizational chart, budget documentation, and business case justification.