Move Out Inspection Checklist Template

Protect your property and security deposit with this detailed move out inspection checklist. Document property condition room-by-room, assess wear and tear vs. damage, and create clear records for both landlord and tenant.

Move Out Inspection Checklist

A move out inspection checklist is a comprehensive document used by landlords, property managers, and tenants to assess and record the condition of a rental property at the end of a lease. This systematic inspection helps determine if there are any damages beyond normal wear and tear that may affect the security deposit return.

What This Template Is For

This checklist serves as an essential tool for conducting thorough property inspections during tenant move-outs. It helps document the condition of every room and fixture, compare it to the initial move-in state, and identify any damages that exceed normal wear and tear. The template ensures consistency in inspections and provides clear documentation for security deposit deductions if necessary.

When To Use This Template

  • Within 48 hours of tenant move-out
  • Before returning security deposits
  • When documenting property condition changes
  • During final walk-throughs with tenants
  • Before preparing unit for new tenants

How To Customize It

  1. Add property-specific details to the header section
  2. Modify room sections based on your property layout
  3. Include specific items relevant to your property's features
  4. Add sections for unique amenities or outdoor spaces
  5. Adjust scoring or rating systems to match your needs

Common Use Cases

  • Residential rental property inspections
  • Apartment complex move-outs
  • Student housing turnover
  • Commercial property inspections
  • Vacation rental property assessments

Best Practices

  • Take dated photographs of all areas
  • Complete inspection with tenant present when possible
  • Use consistent rating criteria for all inspections
  • Document all findings immediately
  • Keep copies of all inspection records

Template Variations

  • Digital inspection forms
  • Room-by-room detailed checklists
  • Simple condition assessment forms
  • Photo documentation templates

Success Stories

Property managers report 80% fewer security deposit disputes when using detailed move-out checklists. One property management company reduced inspection time by 45% while improving documentation accuracy using this systematic approach.

Frequently Asked Questions

How long should a move-out inspection take?

A thorough move-out inspection typically takes 1-2 hours, depending on property size.

Should tenants be present during the inspection?

While not required, it's recommended to have tenants present to avoid disputes.

What's considered normal wear and tear?

Light scuffs, minor paint fading, and worn carpet in high-traffic areas are typically considered normal wear and tear.