Create a professional, legally-compliant termination letter that documents the separation process, protects your organization, and maintains clear communication. Customizable for any termination scenario.
A termination letter is a formal document that officially communicates the end of employment between an employer and employee. This essential document serves as both a legal record and a clear communication tool, ensuring all parties understand the terms and conditions of the employment separation.
This termination letter template helps employers create a professional, legally-sound document that: - Documents the official end of employment - Clearly states the termination reason and effective date - Outlines final pay and benefits information - Details the return of company property - Provides important next steps for the departing employee
Use this template when: - Terminating an employee for performance issues - Conducting layoffs or restructuring - Dismissing for policy violations or misconduct - Ending employment during probation - Documenting an at-will termination - Confirming a mutual separation agreement
Customize the template for specific scenarios: - Poor performance termination - Layoff notification - For-cause termination - Immediate dismissal - End of contract - Mutual separation
HR managers report smoother termination processes and reduced legal risks when using properly structured termination letters. Organizations have successfully managed complex separations while maintaining professionalism and legal compliance.
While not always legally required, it's considered best practice and provides important documentation.
Avoid emotional language, personal attacks, or unsubstantiated claims.
Yes, if applicable, include specific details about severance arrangements.
While possible, it's best to deliver it in person with a physical copy.
For complex terminations or when unsure, legal review is recommended.