Ensure complete and compliant contract closeout with this comprehensive checklist. Covers all essential steps, prevents missed requirements, and maintains audit readiness.
A contract closeout checklist is an essential tool for ensuring proper contract completion and compliance with federal acquisition regulations. This comprehensive checklist helps contracting officers and administrators systematically verify that all contractual obligations have been fulfilled and necessary documentation is complete.
This template guides organizations through the systematic closeout of contracts, ensuring no critical steps are missed. It's designed to help contracting officers, contract administrators, and project managers maintain compliance, protect organizational interests, and properly document contract completion.
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Begin the closeout process as soon as the contract is physically completed, meaning all deliverables have been received and accepted.
Required documents typically include final invoices, completion certificates, property clearance, and contractor's release of claims.
Timeframes vary by contract type, but simple contracts should be closed within 6 months of physical completion.
Excess funds should be identified during the funds review and deobligated through a contract modification.
The contract administration office is typically responsible for initiating the closeout process.