Authorization Letter Template
An authorization letter is a formal document that gives another person or entity permission to act on your behalf in specific matters. Whether you need to authorize someone to make business decisions, handle financial transactions, or collect important documents, having a properly formatted authorization letter is crucial for legal clarity and professional communication.
What This Template Is For
This authorization letter template helps you create a formal, legally-sound document that clearly delegates specific powers or permissions to another party. It's designed to protect both the authorizer and the authorized person by clearly stating the scope of authority, duration, and any limitations. The template ensures all essential elements are included, from proper identification of all parties to specific authorized actions.
When To Use This Template
Use this authorization letter template when you need to:
- Authorize someone to conduct business transactions on your behalf
- Give permission for medical decisions or access to medical records
- Allow someone to pick up important documents or packages
- Delegate authority for school-related matters
- Grant permission for financial transactions
- Authorize travel arrangements for minors
How To Customize It
Follow these steps to create your authorization letter:
- Start with your current date and contact information
- Clearly identify both the authorizer and the authorized person
- Specify the exact scope of authorization
- Define the time period for which the authorization is valid
- Include any specific limitations or restrictions
- Add any required supporting documentation references
- Sign and notarize if required
Common Use Cases
Authorization letters are commonly used in various scenarios:
- Business representatives handling contracts or negotiations
- Parents authorizing childcare or school-related decisions
- Patients designating healthcare proxies
- Account holders authorizing financial transactions
- Property owners delegating management responsibilities
Best Practices
- Be specific about the scope of authorization
- Include clear start and end dates
- Use formal, professional language
- Avoid ambiguous terms or phrases
- Include contact information for all parties
- Consider getting the letter notarized
- Keep copies for all involved parties
Template Variations
Different situations require different types of authorization letters:
- Medical authorization letters
- Financial authorization letters
- Travel authorization letters
- Business authorization letters
- Legal representation authorization
Success Stories
Our template has helped thousands of users create effective authorization letters. A business owner successfully delegated purchasing authority to their manager, a parent authorized emergency medical care for their child while traveling, and a property owner granted property management authorization - all using this professional format.
Frequently Asked Questions
Does an authorization letter need to be notarized?
While not always required, notarization adds legal weight and may be necessary for certain transactions, especially those involving legal or financial matters.
How long is an authorization letter valid?
The validity period should be clearly stated in the letter. It can be for a specific date, event, or until explicitly revoked by the authorizer.
Can I write an authorization letter by hand?
While handwritten letters are legally valid, typed letters are preferred for professionalism and clarity. Ensure the signature is handwritten regardless of format.
What information must be included in an authorization letter?
Essential elements include: full names and contact information of both parties, specific permissions granted, validity period, date, and signatures.
Can I revoke an authorization letter?
Yes, you can revoke authorization at any time by providing written notice to all parties involved, unless the letter specifically states otherwise.