Accident Investigation Report Template

An accident investigation report is a formal document that records the details, analysis, and findings of an incident investigation. This template helps organizations systematically document accidents, identify root causes, and implement corrective actions to prevent future occurrences.

What This Template Is For

This template provides a structured framework for investigating and documenting workplace accidents, incidents, or near-misses. It helps safety professionals and investigators collect essential information, analyze contributing factors, and develop effective preventive measures.

When To Use This Template

Use this template immediately following any workplace accident, incident, or near-miss that requires investigation, including:

Workplace injuries or fatalities
Equipment or property damage
Environmental incidents
Safety violations
Near-miss incidents

How To Customize It

Follow these steps to customize the template:

Enter incident details and basic information
Document witness statements and evidence
Analyze root causes using provided frameworks
Develop corrective actions and recommendations
Add relevant photos, diagrams, or supporting documents

Common Use Cases

This template is valuable across various industries and scenarios:

Manufacturing incidents
Construction site accidents
Transportation accidents
Chemical spills or releases
Equipment malfunctions

Best Practices

Follow these guidelines for effective accident investigation reporting:

Investigate and document incidents promptly
Gather facts objectively without assigning blame
Include detailed timeline of events
Use clear, precise language
Support findings with evidence
Focus on systemic causes

Template Variations

Adapt the template based on your needs:

Simple incident report
Detailed investigation report
Near-miss report
Root cause analysis report

Success Stories

Organizations using this template have:

Reduced incident recurrence by 60%
Improved safety compliance
Enhanced incident documentation
Streamlined investigation processes

Frequently Asked Questions

When should an accident investigation report be completed?

Complete the initial report within 24 hours of the incident, with full investigation findings within 72 hours.

Who should complete the accident investigation report?

The investigation team leader, typically a safety officer or supervisor, should complete the report with input from team members.

What supporting documents should be included?

Include photographs, witness statements, diagrams, maintenance records, and any relevant safety procedures or regulations.

How long should accident investigation reports be retained?

Keep reports for a minimum of 5 years or as required by local regulations and company policy.

What follow-up actions are needed after completing the report?

Implement recommended corrective actions, communicate findings to stakeholders, and schedule follow-up reviews to verify effectiveness.