Exit Interview Form Template

An exit interview form is a crucial HR tool for gathering honest feedback from departing employees about their experience with your organization. This structured template helps you understand why employees leave and identify opportunities to improve workplace culture, management practices, and retention rates.

What This Template Is For

This template provides a standardized framework for conducting exit interviews that: captures honest feedback about company culture and practices, identifies patterns in employee departures, gathers insights for improving retention, documents specific concerns or issues, and maintains professional relationships with departing staff.

When To Use This Template

Use this exit interview form when: an employee has submitted their resignation, during an employee's final two weeks, after the departure announcement but before their last day, as part of your standard offboarding process, or when conducting remote exit interviews via email or online form.

How To Customize It

Add your company logo and branding
Modify questions to reflect your specific workplace culture
Include department-specific questions as needed
Adjust rating scales to match your feedback system
Add or remove sections based on your priorities
Customize follow-up questions for different roles
Include relevant policy reminders or legal notices

Common Use Cases

HR departments conducting standard exit interviews
Remote teams gathering feedback virtually
Department managers understanding team turnover
Companies tracking retention patterns
Organizations improving onboarding processes

Best Practices

Schedule the interview in advance
Create a comfortable, non-confrontational environment
Use open-ended questions to encourage detailed responses
Maintain confidentiality of responses
Take detailed notes but keep the conversation natural
Follow up on concerning feedback appropriately

Template Variations

Short-form questionnaire for quick feedback
In-depth interview guide for senior roles
Online survey version for remote teams
Department-specific variations
Multi-language versions for global teams

Success Stories

Organizations using this template have: identified and addressed management issues before they became widespread, improved onboarding processes based on departing employee feedback, enhanced benefits packages to boost retention, and created more effective professional development programs.

Frequently Asked Questions

When should an exit interview be conducted?

Ideally between when the resignation is accepted and the employee's last day, giving them time to reflect but while details are still fresh.

Who should conduct the exit interview?

Usually an HR representative or neutral third party, not the employee's direct supervisor.

How long should an exit interview take?

Typically 30-60 minutes, allowing enough time for thorough responses while respecting the departing employee's time.

Should exit interviews be mandatory?

While encouraged, they should be voluntary to ensure honest feedback.

How should exit interview data be used?

To identify patterns, improve workplace conditions, and address systemic issues while maintaining confidentiality.