Create Professional Job Descriptions in Minutes

Build legally compliant, comprehensive job descriptions that attract top talent. Includes essential functions, qualifications, and working conditions in an ADA-compliant format.

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Job Description Form Template

A well-structured job description form is essential for attracting qualified candidates and maintaining legal compliance. This comprehensive template helps organizations create clear, accurate, and compliant job descriptions that effectively communicate role requirements and expectations.

What This Template Is For

This job description form template provides a standardized format for documenting position details, essential functions, and requirements. It ensures consistency across your organization while meeting legal requirements for job documentation, including ADA compliance and EEOC guidelines.

When To Use This Template

Use this template when:

  • Creating a new position
  • Updating existing job descriptions
  • Posting job openings
  • Conducting performance reviews
  • Evaluating position classifications
  • Ensuring legal compliance

How To Customize It

Follow these steps to customize the job description form:

  1. Start with the position overview section, including job title and department
  2. Define the primary purpose of the role in 2-3 sentences
  3. List essential functions in order of importance
  4. Specify required qualifications and experience
  5. Detail physical requirements and working conditions
  6. Review for ADA compliance and legal requirements

Common Use Cases

Organizations use this template for:

  • Corporate recruitment processes
  • Internal position documentation
  • Regulatory compliance
  • Salary grade determinations
  • Performance management systems

Best Practices

  • Use clear, specific language without jargon
  • Focus on essential functions of the role
  • Include measurable responsibilities
  • Avoid discriminatory language
  • Update regularly to reflect current duties

Template Variations

Adapt the template for:

  • Executive positions
  • Technical roles
  • Entry-level positions
  • Remote work arrangements
  • Contract positions

Success Stories

Organizations report improved hiring outcomes and reduced compliance risks using this template. HR departments save significant time while maintaining consistent documentation across all positions.

Frequently Asked Questions

What makes a job description ADA compliant?

Focus on essential functions, use inclusive language, and clearly state physical requirements when relevant.

How often should job descriptions be updated?

Review and update annually or when significant changes occur in the position.

Should salary information be included?

Include salary ranges where required by law or company policy.

What are essential functions?

Core duties that are fundamental to the position and must be performed with or without reasonable accommodation.

How detailed should qualifications be?

List only truly required qualifications to avoid discouraging qualified candidates.

Customize Your Job Description Form

Adapt this template to your specific position requirements