Location Release Form Template

A location release form is a legal document that grants permission to film, photograph, or record at a specific location. This essential agreement protects both the production team and property owner by clearly outlining the terms of use, liability considerations, and compensation details.

What This Template Is For

This template serves as a comprehensive legal agreement between property owners and production teams. It establishes clear permissions for filming activities, defines the scope of property use, and protects all parties involved. Whether you're producing a film, commercial, documentary, or photo shoot, this form ensures proper documentation of property access rights.

When To Use This Template

Use this location release form whenever you plan to film on private property. Specific scenarios include:

Film and video productions
Commercial photography shoots
Documentary filming
Television productions
Student film projects
Corporate video shoots

How To Customize It

Follow these steps to customize your location release form:

Insert your production company's legal name and contact information
Add specific location details and property owner information
Define exact filming dates and times
Specify any location modifications needed
Include compensation terms if applicable
Detail any special conditions or restrictions
Review liability and insurance clauses
Add signature blocks for all parties

Common Use Cases

Location release forms are commonly used for:

Residential property filming
Commercial building access
Public space documentation
Historical site recording
Interior and exterior shooting

Best Practices

Follow these guidelines for optimal results:

Obtain signatures before any filming begins
Provide clear compensation terms
Include specific dates and times
Detail any property modifications
Specify insurance coverage
Keep copies for all parties

Template Variations

Consider these variations based on your needs:

Short-form release for quick shoots
Extended agreement for complex productions
Multi-location release forms
No-cost permission agreements

Success Stories

Productions that have benefited from proper location releases:

Independent films securing historic locations
Commercial shoots in luxury properties
Documentary teams accessing private collections
Student films using unique venues

Frequently Asked Questions

Do I need a location release for public spaces?

While public spaces may require permits, private property always requires a location release form.

Can I modify the location during filming?

Any modifications must be specifically outlined in the release form and agreed upon by the property owner.

How long is a location release valid?

The release is typically valid for the specific dates listed in the agreement, though usage rights often extend indefinitely.

What if the property owner wants to revoke permission?

Once signed, the release form is a binding agreement that can only be modified with both parties' consent.

Should I include insurance information?

Yes, always include details about your production insurance coverage in the release form.