Create Professional Purchase Requisition Forms
Standardize your purchasing process with our comprehensive purchase requisition form. Track requests, manage approvals, and maintain budget control all in one place.
Purchase Requisition Form Template
A purchase requisition form is an internal document that formally initiates the procurement process. It allows employees to request goods or services while ensuring proper authorization and budget control before any actual purchases are made.
What This Template Is For
This template helps organizations maintain control over purchasing processes by providing a standardized way to: document purchase requests, track departmental spending, ensure proper approvals, and create an audit trail for all procurement activities. It's essential for maintaining budget oversight and preventing unauthorized purchases.
When To Use This Template
Use this purchase requisition form template when:
- Requesting new equipment or supplies
- Ordering services from vendors
- Planning departmental purchases
- Initiating the procurement process
- Documenting budget allocations
How To Customize It
Follow these steps to customize your purchase requisition form:
- Add your organization's logo and branding
- Modify department codes and budget categories
- Adjust approval workflow levels
- Include specific vendor requirements
- Add custom fields for internal tracking
Common Use Cases
This template is commonly used across various departments and industries:
- Office supplies and equipment requests
- IT hardware and software purchases
- Professional services procurement
- Maintenance and repair orders
- Training and development resources
Best Practices
To ensure efficient processing of purchase requisitions:
- Complete all required fields accurately
- Include detailed item descriptions and specifications
- Attach supporting documentation (quotes, specifications)
- Verify budget availability before submission
- Follow proper approval channels
Template Variations
This template can be adapted for:
- Standard purchase requisitions
- Emergency purchase requests
- Standing order requisitions
- Blanket purchase agreements
Success Stories
Organizations using this template have reported:
- 50% faster purchase approval times
- Reduced unauthorized purchases
- Better budget tracking and control
- Improved vendor management
Frequently Asked Questions
What's the difference between a purchase requisition and a purchase order?
A purchase requisition is an internal request for approval to make a purchase, while a purchase order is the actual order sent to vendors.
Who needs to approve purchase requisitions?
Typically, department managers, budget holders, and procurement teams need to approve requisitions based on company policy.
How long does the approval process take?
With proper documentation, most requisitions are processed within 2-3 business days.
Can I track the status of my requisition?
Yes, most modern requisition systems provide real-time status tracking.
What happens after my requisition is approved?
Once approved, the requisition is typically converted into a purchase order for vendor submission.
Adapt this template to your organization's specific purchasing needs