Stakeholder Register Template

A stakeholder register is a crucial project management tool that helps track and manage all individuals or groups who have a vested interest in your project. This comprehensive document serves as a central repository for stakeholder information, enabling project managers to effectively coordinate communication and manage expectations throughout the project lifecycle.

What This Template Is For

This stakeholder register template is designed to help project managers and teams systematically document and track key information about project stakeholders. It enables you to record essential details including stakeholder influence levels, communication preferences, interests, and potential impact on the project. The template helps maintain consistent stakeholder engagement and ensures no important relationships fall through the cracks.

When To Use This Template

Use this stakeholder register template during the early planning phases of your project and maintain it throughout the project lifecycle. It's particularly valuable when:

Initiating a new project
Planning stakeholder communication strategies
Preparing for important project meetings
Managing multiple stakeholder groups
Tracking changes in stakeholder involvement

How To Customize It

Follow these steps to customize your stakeholder register:

Start by identifying all project stakeholders
Assess each stakeholder's influence level and interest
Document their preferred communication methods and frequency
Add specific requirements or concerns for each stakeholder
Include contact information and role details
Update regularly as stakeholder information changes

Common Use Cases

The stakeholder register template is valuable across various industries and project types:

IT system implementations
Construction projects
Business transformation initiatives
Product launches
Organizational change management

Best Practices

Update the register regularly as stakeholder information changes
Include all relevant stakeholder categories (internal and external)
Maintain confidentiality of sensitive information
Use consistent classification methods for influence and interest levels
Document specific communication preferences and frequency

Template Variations

This template can be adapted for different needs:

Simple stakeholder list for small projects
Detailed analysis matrix for complex initiatives
Communication-focused register for stakeholder engagement
Power/interest grid integration

Success Stories

Organizations have successfully used this template to:

Manage stakeholder expectations in a global software rollout
Coordinate multiple stakeholder groups in a merger
Improve project communication in a hospital renovation

Frequently Asked Questions

How often should I update the stakeholder register?

Update the register whenever there are significant changes in stakeholder information or at least monthly during active projects.

What's the most important information to include?

Focus on influence level, communication preferences, and specific interests or concerns related to the project.

Can I share the stakeholder register with the team?

Yes, but ensure sensitive information is appropriately protected and shared only with those who need it.

How do I prioritize stakeholders?

Use influence and interest levels to create a power/interest grid for prioritization.

Should I include potential future stakeholders?

Yes, include anticipated stakeholders but clearly mark them as future participants.